Bright, energetic person sought for full-time Administrative Assistant / Business Development & Marketing / Office Manager position at Fernau & Hartman! This position is ideal for someone with a liberal arts degree who is investigating the field of architecture and design prior to further studies. The job is an excellent opportunity for learning how a small firm works and the day-to-day operations of the profession.
As an integral role in a small firm, this position is broad and demands flexibility. We are looking for strong multi-tasking, time management, organizational and communication skills, combined with the ability to learn quickly and collaborate with different people on a daily basis. Visual adeptness, keen attention to detail, and ability to write well are a must. Your responsibilities will evolve based on the needs of the office, primarily including the following:
Administrative Assistant / Office Management – Assisting principals with day-to-day tasks, working with the bookkeeper on billing and invoices, troubleshooting office computers and other devices, and general office tasks and management—answering phones, ordering supplies, sending things out, filing, scheduling, running errands, etc. (Occasionally the errands require a car; the ability to drive, while not required, is helpful, as is owning a car).
Business Development / Public Relations – Working closely with principals on layout, photography selection and writing for proposals and qualification submissions for larger jobs, awards, and press; facilitating office prep and presentations for interviews with potential clients or publications; website and online media upkeep.
Architectural Assistant – Occasional help with job organization and administration, model-making, product and site research, producing reports, participation in programming and early concept design phases or job start-up.
We use a Mac-based platform with some cloud-based applications. Knowledge of Microsoft Office is essential. Knowledge of graphics programs (Adobe InDesign and Photoshop) is a plus.
The minimum commitment for the position is one year but we are eager to hire someone interested in a longer-term commitment. The position begins in March 2017.
Please email a resume, with work samples if applicable, to Trenton Inoue at email@example.com.